Admin Assistant/Payroll


Position's Status:

JOB DESCRIPTION

Job Description • Performing a wide range of secretarial, administrative, and office duties in a fast-paced environment, dealing with sensitive and confidential information with limited supervision. • Interacting with internal personnel and external business contacts in a professional manner. • Supporting operations scheduling process. • Responsible for the hourly payroll process which includes payroll input, approval and auditing. • Tracking and managing pay progression for hourly employees. • Researching payroll discrepancies and process necessary corrections. • Responsible for auditing both payroll systems for data integrity. • Complying with the regulatory standards, policies and procedures for payroll. • Understanding the collective bargaining agreement as it pertains to payroll. • Maintaining payroll records per established record retention policy. • Providing accurate and timely reports (i.e. overtime, absenteeism, upgrade and any additional reports as needed) to organization. • Providing Management of Change/Management of Organizational Change (MOC/MOOC) support for the Operations Department. • Scheduling meetings, managing team conference rooms, and arranging catering as needed. • Performing invoicing duties, maintaining databases. • Providing timely, accurate and professional resolution of a large number of inquiries and requests. • Assessing and adjusting to changing priorities while simultaneously handling numerous ongoing project activities. • Organizing office moves for team; setting up offices for new hires (furniture, phone computer, and other office needs). • Responding to phone calls, inquiries and emails in a timely and efficient manner. • Providing quality and courteous customer service to all employees. • Ordering supplies for the Operations Department. • Performing other duties as assigned or required.

Basic/Required: • Legally authorized to work in the job posting country • Must be at least 18 years of age • High School Diploma or GED equivalent • Proficient in Microsoft Office application (i.e. Outlook, Word, PowerPoint, and Excel) • 3 years or more in a business or administrative support role • Note: This role requires that the individual currently hold or is able to qualify to receive a Transportation Worker Identification Credential (TWIC) card. Information regarding TWIC qualification standards may be found at https://www.tsa.gov/for-industry/twic.

Preferred: • 2 years of experience handling payroll and/or timekeeping functions including data entry and HRIS/Payroll systems • Proficient in SAP payroll systems - data entry, reporting, and auditing • Proficient in Access • Ability to handle sensitive and confidential information • Detail oriented with strong analytical capability and problem-solving skills • Ability to work overtime including weekends and holidays when needed • Experience in industrial environment with rotating shifts • Experience in union represented work environment with the ability to understand collective bargaining agreements • Excellent organization and time management skills • Strong interpersonal and communication skills, both written and oral • Demonstrated ability to thrive in a fast-paced environment • Must be able to work independently, set priorities and show initiative

Work hours will be 7am-4pm

Job Types: Full-time, Contract

No Perdiem, Local only

Pay: $17.00 - $18.00 per hour

To apply for this job email your details to [email protected]